Visitor Management for Offices

How EntryPoint supports this workflow

EntryPoint brings visitor registration, reception coordination, employee host selection, approval status, notifications, secure visitor records, and operational reporting into one cloud-based workplace platform. It is designed for reception, facilities, workplace operations, administration, and security teams that need a clearer alternative to disconnected forms and paper registers.

This page focuses on office visitor management. Explore the related resources below for practical guidance, connected workflows, and the relevant EntryPoint product capabilities.

Visitor management for office reception

Office reception teams regularly coordinate clients, candidates, vendors, interviewees, service professionals, deliveries, and internal hosts. EntryPoint places those arrivals in one workspace so reception can see who is expected, who is waiting, whether approval is pending, and who is currently onsite.

Employees can be maintained as People to Meet, grouped by department, and notified according to workspace rules. A visitor can be pre-registered or complete a purpose-based form on arrival. The resulting status is available to reception and authorised administrators without passing paper registers between teams.

Practical office workflows

• Invite clients and candidates before their meeting.
• Route unexpected arrivals to the appropriate person for approval.
• Record delivery recipients and package status.
• Issue configured visitor passes after approval.
• Review waiting time, peak arrival periods, and completed visit history.

Why offices move beyond paper registers

Handwritten records are difficult to search, easy to leave exposed, and do not alert an employee when a guest arrives. EntryPoint creates a structured operational trail while keeping the visitor journey clear and mobile friendly. Each organisation remains responsible for choosing suitable retention, security, and access policies.